What are “validated certificates”? And why are they any different than offering simple PDF certificates? Are they the same as copy-proof? And more importantly: When do you need it?
You have probably heard of digital certificates that can be validated before (they also go by the names copy-proof certificates, validated certificates, or just safe certificates). The idea behind them is quite simple: There is a way to prove (or validate) the legitimacy of the certificate.
Of course, the validation method can vary. Most of these certificates in the market use blockchain technology, cloud validation, or a mix of both.
In this article we will cover:
- Why would you need validated certificates?
- What validation types and levels can you choose from?
- Benefits x Cons of validatable certificates
- How to send validated digital certificates.
So, let’s get to it!
There are plenty of reasons why you should consider offering validated certificates. The most common ones are:
There are various levels and types of validation for your certificates. In this article we will focus on the following:
Validation type: Own domain validation vs Third-party validation
Validation level: Validation of issuer; of recipient; or of document;
This refers to the location where the validation of the certificates takes place. In other words: Once a certificate is being validated (or has its QR code scanned), the information inside that certificate must be checked, and a response must be given: The certificate is either valid, or it is not.
And there are two places where this validation process can occur: Directly on your website, or on the website of the technology provider.
It implies that the certificates issued by your company will redirect back to your website for validation purposes. This means, that there will be a webpage on your website for the purpose of validating the certificates that you issue. All certificates issued by your company will redirect back to that page when scanned, and there, the recipient information will be displayed.
Highlight of private label validation:
Your company is the only brand being displayed as the issuer of those certificates, building your authority in that segment. At the same time, you are benefiting from a state-of-the-art validation infrastructure embedded into your website within minutes.
When opting for a branded validation solution, your company is not the one positioned as the authority behind that certificate. This is how the process looks like: When validating the certificate, you will be redirected to the webpage of your certificate supplier (Accredible, Credibly, Virtualbadge.io, etc). In that page, the validation process will take place.
Branded validation process tends to be cheaper than private label validation, as the actual price paid for it is the sharing of your brand awareness and authority with another company.
You also have little to no control of the traffic generated by the validation pages of your certificates: Once a user decides to validate a certificate that is private labeled, they willl end up on your website, and you can decide what information to display to that user. You turn those visitors into leads by presenting them a form or inviting them to explore more about the theme.
On the other hand, when a user validated a branded certificate, they will see all updated recipient information and the validation status of that certificate directly on the website of the technology provider (let's use Accredible as an example). You will be able to customize some parts of that page (like adding a link to your website and adding a description about that certificate), but the traffic that is visiting that page is not necessarily going to your website afterwards.
Highlight of branded validation:
It is usually cheaper and faster to kick start when compared to the private label version.
Validation levels refer to the actual element that is being validated.
To make it clearer:
In this level, you are checking that that document was not damaged or altered in any way and that the information in that document is still valid (for example, you can check if a certificate has already expired). Most digital certification suppliers will offer solutions covering this first validation level.
In this level, you check the issuer information. This is not directly connected to private validation, although both reach the same goal. In practice, you will see a badge besides the name of the issuer as a “premium partner”, or “verified issuer”
In this level, it is checked that the person who is receiving the certificate has the correct ID. This validation level usually includes ID confirmations and can be done by third-party providers (like online identity checkers). In the case of digital certificates,recipient validation is done by the issuer (meaning that your company is responsible for this part).
Now that we know what is involved in issuing certificates that can be validated, we can easily point out some of its benefits and cons:
- Higher perceived quality and more professionalism for your brand;
- Brand protection via copy-proof;
- Stronger brand authority in your segment;
- You can easily meet the CPE 5-year storage requirement.
- More expensive*;
- Needs a certificate management software;
Saying that secure certificates are more expensive can easily be a fallacy. At the end of the day, you must identify how much time you would need (or how long it takes you now) to manually create your PDF certificates.
All certificate management software will also automatically generate the certificates for you, customizing all the recipient information and changing any dynamic fields with one click. If you create 10 certificates/year, the manual task is not a big pain. But multiply it by 10 and the manual creation of certificates becomes quite an expensive task.
You can find a series of suppliers in the market, many covering multiple levels and types of certificates validation.
We invite you to try Virtualbadge.io as your digital certificate management software, as it allows you to issue certificates that are easily validated, offers private label, and is data compliant according to the GDPR requirements.
* You can find the organisation ID in the URL when you access your LinkedIn Company page as an admin.
Founder and COO
Jun 27, 2022
Use Virtualbadge.io to design and send digital certificates that create trust - in less than 10 minutes.START FOR FREE
Certificates, certifications, confirmation of participation, and badges in education? - A comprehensive overview
Learn how to optimize product training with digital certificates in this article. Find out about the benefits and follow the steps to implement them in your company.