How To Create a Certificate for Webinar

Looking for ways to create and send out intrinisic webinar certificates to all your attendees in one go? You're in luck.

Sep 21, 2022
6 min
|      by
Sucharita Myakal
digital badges education

This article shows you how to create and send a certificate for your webinar in seven quick and easy steps.

But if you’re in a hurry, you can try it yourself here:

Speculating if a certificate is capable of adding any amount of credibility to your webinar? Let's look at why it’s crucial for your attendees AND yourself.

What is a webinar certificate and why is it important?

The host issues a webinar certificate to their attendees post the session’s completion. It is much more than a piece of document. It is an authoritative record that serves as proof of freshly acquired knowledge. 

Most organizations overlook the importance of webinar certificates and fail to send them out. But the truth is, webinar certificates are helpful not just for the attendees but the host organization as well. 

Why do we say this?

When your attendees share your webinar certificates online or through word of mouth, it promotes your future webinars and attracts potential attendees.

Apart from motivation, adding them to resumes showcases immense knowledge on the subject and is one of the main benefits your attendees get out of webinar certificates. Thanks to you, they get your attendees one step closer to bagging a well-paying job.

Firstly, you must know the key elements that make up an effective, official webinar certificate.

What should you include in a webinar certificate?

To make things easier for you, here’s our checklist of what goes into making your webinar certificate look rich and authentic:

  • Attendee’s full name;
  • The hosted webinar’s title along with the name of your organization;
  • Date of the webinar completion;
  • Name, designation, and signature of the host;
  • Organization’s seal if present.

 

Now let’s take a look at the seven super easy steps to create and send certificates for your webinar using the most reliable tool.

A step-by-step guide on how to create a certificate for a webinar with Virtualbadge.io

1. Sign Up or Log In to a Virtualbadge.io account

You can access it here.

2. Check out your dashboard

Your Virtualbadge.io dashboard
Your Virtualbadge.io dashboard

Virtualbadge.io provides a hassle-free and extremely user-friendly dashboard for better control over your certificates. 

In-progress certificates are stored under Draft, so you can return to this dashboard anytime and finish sending your certificates at your own pace.

Want to create certificates for multiple purposes? You can click on Add new collection under Certificate Collection and organize your certificates.

3. Certificate Creation Mode

On the top right corner of your Dashboard, click on Create new Certificate to launch the editing page.

Edit your certificate details
Edit your certificate details

Creating an articulate certificate usually takes up a lot of time and effort. But this is not the case when you build with Virtualbadge.io. 

Here are five super simple steps to create a webinar certificate:

Step 1: Enter basic details

  • Enter the Course Name, in this case, the title of the hosted webinar.
  • Select the name from the dropdown if you have created an exclusive Certificate Collection on your dashboard.
  • If you are an organization, upload your logo to add more authenticity to the certificate.
  • For more online visibility, we suggest you select the Enable option for the Social Media button. This option also helps in promoting your webinar.
  • Does this certificate have an expiration date? Select or enter the date.
  • Enter your organization’s Website URL if present.
  • You’re all set. Click on Continue to start designing.

Step 2: Start designing your webinar certificate

If you’re someone willing to explore your creative side and start generating your webinar certificate from scratch, Virtualbadge.io lets you pick a blank canvas to do so..

But if you’re running short on time, you can always choose from a wide range of templates and modify them to your liking.

Webinar certificate designs 
Webinar certificate designs 

Step 3: Edit and finalize your certificate 

Start editing your certificate template
Start editing your certificate template

You can customize your chosen template or canvas with multiple design options such as adding text fields, images, shapes, backgrounds, and more. Further, on the right pane, you can alter the dimensions of elements, change font and shape colors, and so on.

Refer to the checklist we provided above to ensure you don’t miss any critical fields before sending your certificate.

Once satisfied with your outcome, click Save to upload your design and proceed.

Here’s a sample Webinar Certificate designed with Virtualbadge.io’s ready-to-use template:

ready-to-use Webinar Certificate

4. Setup a campaign

Virtualbadge.io lets you create a campaign for quick and efficient sharing to make the certificate-sharing process more seamless.

Setup an email and a social media campaign
Setup an email and a social media campaign

 

Start customizing email content as needed on the right pane. Enter the Email Header and Email Content with the sender, a subject line, and content.

This is an access email sent to each of your webinar attendees. You can also see the preview of your edited email content that your attendees receive. 

You can put this process on auto-pilot mode if you opt for a Pro account. Virtualbadge.io offers Zapier integration, and as soon as an action is triggered on your Zapier account, your created certificates are instantly sent out. You can automate this entire process of sending certificates by timing the end of your webinar.

You can also create a Twitter campaign once you click on Continue to promote your webinar and attract potential attendees.

To add more credibility to your program and the certificate, Virtualbadge.io creates a unique credential ID for every certificate in the final stage of the campaign setup process.

Also, in the campaign’s final step, you can add your organization’s LinkedIn ID so that your attendees can add the credentials to their profiles.

Add your LinkedIn ID
Add your LinkedIn ID

5. You’re Almost Done - Drop in your Email or Recipients 

A webinar contains multiple participants. And it’s a tedious process to edit every single certificate for each participant and send them out. This is not a concern when you use Virtualbadge.io. 

You can upload a single CSV file with your attendees’ names and email addresses. So, you do not have to go through the pain of re-editing each certificate anymore.

Or, if you wish to do it manually, click on Add Single to add their emails one by one.

Upload a CSV file with your webinar attendees
Upload a CSV file with your webinar attendees

6. You’re all set - send your webinar certificates

Since you’re done uploading your attendees’ list in bulk, Virtualbadge.io sends your certificate access emails in one go. All you have to do is verify your uploaded list, and click on Send emails.

And before you know it, your attendees have already received your emails, and certificates are ready to be downloaded.

Virtualbadge.io recipient list

You can go back to a step at any time and modify the entered details.

7. Access certificate securely

Every access email the attendee receives has a verification link for the final certificate. All they have to do is click on Get Certificate on their email. They will be redirected to the Access your Certificate page, where they can click on the Verify with email link.

Once done, they can enter the code sent to their email to authenticate themselves and download the certificate.

Example certificate access page
Example certificate access page

Build more authority into your webinars while avoiding all the fuss about re-editing certificates for each attendee. 

Virtualbadge.io is an intuitive and user-friendly certificate generation tool to create and send highly secure, customized, and verifiable certificates on the go.

Start for free - Sign up for your 7-day free trial!

* You can find the organisation ID in the URL when you access your LinkedIn Company page as an admin.

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